Less chasing. A clearer next action.

Map the real process

Describe the event that starts the work, the information people need, the systems involved and the decision that ends it. Include exceptions: missing documents, unclear ownership, rejected submissions, changed requirements and approval delays. Automating an unclear process usually carries the same ambiguity into software.

Choose a suitable first workflow

Compare opportunities by task frequency, effort, data quality, integration access and consequence of error. Examples include drafting inspection reports, preparing document comparisons and organizing follow-ups. A repetitive task may need deterministic rules, a language model, or a combination; the choice follows the requirement.

Build review and exception handling in

Agree who may see the information, which actions can be prepared automatically and where a person must approve release. Define what happens when inputs are missing or outputs fail a check. Keep technical decisions, purchasing commitments, external messages and changed-work approvals under the agreed authority.

Validate and hand over

Test representative inputs and expected failures against acceptance criteria. Document the operating steps, limitations, ownership and recovery process. Train users to check outputs and record issues. Expand only when the initial workflow is useful and the team can operate it confidently.

Questions before you start